Curriculum Application Instructions
Application for Approval of a Curriculum or a Course, BPSS-30
NOTE: Registered business schools requesting approval of a TAP curriculum must also complete the "Application for Approval of a TAP Eligible Curriculum," BPSS-30A
The approval and reapproval of curricula will be conducted in accordance with Section 5002 of the Education Law and Section 126.4 of the Commissioner's Regulations. The Bureau will act upon an application for approval of a new curriculum within 120 days of the receipt of a complete application. An application for reapproval must be submitted to the Bureau at least 120 days prior to its expiration date. The Bureau will act upon a timely application within 90 days of receipt of a complete application.
Schools will be notified if an application is incomplete and will be required to submit the missing or insufficient items before a full review will be conducted. The approval and reapproval processes may require that the curriculum application be sent to an outside evaluator for a comprehensive evaluation. If a curriculum application is sent to an outside evaluator, the school will receive a request for reimbursement of the evaluation fee. The Department must receive this reimbursement before the results of an evaluation will be released to the school. Do not send the reimbursement fee with the curriculum application; this could delay the processing of the curriculum.
Since the curriculum application is provided for download, online, and can be completed in Word 97 format, schools should be aware that any change of the application or its formatting may result in an unacceptable and/or disapproved curriculum application. If the entry of information, such as extensive entrance requirements, would result in the reformatting of page breaks, etc., the school should attach additional pages rather than allowing the application to be reformatted.
Once a curriculum application is approved, a copy will be returned to the school with an approval letter. The approved curriculum and approval letter will include information such as entrance requirements, effective and expiration dates, student-teacher ratios, and teacher codes for business courses. The school director should promptly review this information and notify the Bureau of any problems. Schools must provide instruction as stated and approved in the curriculum. Approval will be for a period not to exceed four years, with the exception of nurse aide/assistant curricula which cannot be approved for a period exceeding two years.
The following instructions will aid in the completion of the curriculum application. Two copies of all required parts of the application must be submitted. If, after having read these instructions, there are questions during the completion of the application, please contact the Bureau.
If the school wishes confirmation that a course or curriculum application has been received, that application must be sent by certified or registered mail with a return receipt requested. Bureau staff will not perform status checks simply to notify applicants that an application has been received.
- Type
of Application
New - The program has never been offered before or there has been a period of time during which a previously approved curriculum was no longer valid.
Reapproval - The program is currently approved, but its expiration date is approaching, and the school wishes to continue the program with or without changes. (Note: a timely reapproval application must be filed at least 120 days before curriculum expiration.)
Amendment - The program is currently approved, is not near its expiration date, but change is desired. A curriculum amendment is required when a school wishes to change one or more of the data items listed on the printed curriculum approval letter or if a school intends to change the Breakdown of Theory, Skill and Internship Hours (Item #18). For any other change not described above, an amendment request may be made by sending two copies of a letter to the Bureau stating the approved curriculum title and ID number and fully describing the change desired.
- School Name and Type. Enter the school's name as it appears on the license
or registration. Indicate whether the school is a licensed private school
or a registered business school. In the case of a curriculum submitted
for a school not yet licensed/ registered, list the proposed name of the
school in full.
- School Address. Enter the school's address as it appears on the license
or registration. If the curriculum contact person has an e-mail address,
include that in the appropriate area. Do not list a web page address as
an e-mail address. Schools with more than one location should use the
address of the school where curriculum approvals should be sent. With
the exception of schools seeking initial school licensure/ registration,
this address must be a school with an assigned SED code; the corporate
address does not correspond to any SED code and, therefore, cannot have
approved curricula. The address chosen for use must be used consistently
on all curriculum applications. For schools not yet licensed/ registered,
list the address where instruction is expected to take place or, if a
school location has yet to be established, list the address of the contact
person for curriculum matters.
- Curriculum/ Course Title. Enter the title as it should appear on the
approval letter and as it will appear in all school references to that
curriculum/ course. The title must accurately reflect the objectives and
content of the curriculum/ course and must not duplicate a title currently
used at that school.
- Curriculum/ Course ID Number. For reapprovals and amendments only, enter
the number exactly as it appears on the current approval letter.
- Total Instructional Hours. Enter the total number of instructional hours
of the curriculum/ course; this total must be identical to the total hours
listed from the Breakdown of Theory, Skill and Internship Hours in Item
#18 and must be identical to the hours listed on the student enrollment
agreement and catalog.
- OBRA ID Number. Enter for reapprovals or amendments of Nurse Aide/ Assistant
curricula only.
- Nationally Recognized Vendor courses/ curricula. If the application
is to have a nationally recognized vendor (NRV) provided course or curriculum
approved, check the "yes" box and indicate the name of the vendor
as well as the complete web site address where the Bureau can independently
verify the contents of the course/ curriculum. The vendor must be listed
among the Bureau’s approved list of NRV’s (see Policy
Guidelines #1-0300 on the Bureau’s webpage at www.highered.nysed.gov/bpss for
a complete listing of currently approved NRV’s). The entrance requirements,
duration of the course/ curriculum, and performance objectives must match
those of the NRV in order for the program to be considered for approval.
For more specifics on submitting NRV course/ curriculum applications,
download the NRV
Curriculum Instructions from the Bureau’s webpage.
- Entrance Requirements. Schools must check all items that apply to students
who will be allowed to commence instruction in the proposed curriculum/
course. Also note that course/ curriculum entrance requirements must be
listed in a school's catalog. If an ability-to-benefit exam is used, it
must be selected from the list of approved exams found in Policy
Guideline 6. The school must list the exam title, the form and/or
level of exam to be used where applicable, and the cut score(s) required.
Please note that some exams have individual component cut scores which
must be listed rather than a larger composite score.
- Curriculum Specific Graduation Requirements. If there is any requirement
which a student must meet that is specific to this curriculum, it must
be identified here. This graduation requirement generally would not take
into consideration the student's final grade in the course, but would
be a requirement on its own merit. For example, a minimum shorthand or
keyboarding speed may be required required, a student may have to perform
a minimum number of practical applications, etc. List a specific graduation
requirement if there is any requirement that would prevent a student from
graduating even if (s)he had a passing average in the curriculum.
- Method of Instruction. This box must reflect the predominant method
of instruction that will be used in the presentation of the curriculum
or course. The "Traditional" method of instruction refers to
teacher focused instruction to the students in a class, whether by lecture,
by small group interaction, etc. "Individualized" instruction
is student-based whereby students progress at their individual rates and
the material is presented in a learning activity packet, often through
computer software. In such instruction, the teacher is a resource to students
who need additional help with their learning activity packet. For more
information regarding individualized instruction, refer to Policy
Guideline 16. "Correspondence" instruction consists of
individualized lessons transmitted to students off-site, completed, and
returned to the school. At the current time, this also would apply to
distance learning.
- Language of Instruction. The name of the language in which the instruction
will be given must be entered. Textbooks must be written in the language
of instruction. For instructions on submitting a non-English course or
curriculum, go to Guidelines
for Non-English Language Instruction.
- Definition of Instructional Hour. An instructional hour must be from
50 to 60 minutes during which instruction is taking place. This does not
include time spent for changing classes, breaks, or lunch.
- Briefly Describe Any Changes. For a curriculum submitted for reapproval
or for amendment, changes from the current approval must be identified.
Only changes identified in this item will be considered for approval;
all other areas will be assumed to remain the same. Additionally, if nothing
is listed here for a reapproval, the Bureau will assume that nothing has
changed. Any changes later identified will result in a delay in processing
the reapproval and possible lapse in continued authority to offer the
curriculum/ course.
- Name, Title, and Telephone Number of Contact Person. Enter information
regarding the school official who should be contacted, if necessary, concerning
the curriculum.
- Signature of Director/ Owner/ President. The original signature, the
printed name and date of submission must be entered. Only the school director,
owner, or president is permitted to submit a curriculum application on
behalf of a school.
- Occupational/ Non-occupational Objectives. Identify entry-level job
titles which a student could expect to obtain upon completion of the curriculum.
If the curriculum is not intended for job preparation, state the non-occupational
objective.
- Breakdown of Theory, Skill, and Internship Hours. List all courses or
units in the order in which they will be taught. Place an asterisk (*)
next to any courses/ units which can be offered in any sequence within
the curriculum. List the number of hours offered for each course/ unit
in the second column. Never list minutes in this column. If you have reasonable
fractional portions of an hour, you can list that fraction. In the third
column list the predominant focus of the course/unit, either "T" for
theory, "S" for skill, or "I" for internship/ externship.
List only one letter for each course/ unit. Use additional sheets if necessary.
The total number of hours must match those listed in Item 6 of the curriculum
application. Enter the curriculum title (and ID number if the application
is for a reapproval or amendment) at the bottom of the page. Please note
that if an internship/ externship off-site is included in the curriculum, two
copies of a prototype internship/ externship contract must be submitted.
Any hours assigned to practice or exams/testing should not be listed separately
but rather included within the hours of the unit being tested.
- Textbooks and Instructional Aids. Each course must be identified on
the textbook list. If no text is used, simply enter the course title and "NA" for
the textbook. All bibliographic information must be included with the
exception that a school may indicate "current edition" for any
textbooks used that are updated often.
- Equipment List. An equipment list must be submitted for each location
at which the curriculum will be taught. Include only equipment used by
students; do not include desks and chairs. Include the quantity of each
item of equipment in the appropriate column. Do NOT use student to equipment
ratios. Enter the curriculum title (and ID number if the application
is for a reapproval or amendment) at the bottom of the page.
- Content Outline. A content outline identifying major and minor topics
included in a course/ unit must be submitted for each course/ unit listed
in Item 18 on the curriculum application.
- Performance Objectives (optional). Effective October 1, 2002, submission of performance objectives is optional and will not be included in the review of curriculum or course submissions. Schools must still maintain appropriately written Student Performance Objectives for each curriculum at their school location and make them available to all instructors and the Bureau upon request but they do not need to be submitted with curriculum or course applications.
In order to comply with the requirement that schools maintain Student Performance Objectives and make them available on-site, the following guidelines are presented: After identifying the course title, indicate any prerequisite courses necessary for this course. Then enter performance objectives for each major and minor topic in the content outline, including the following three elements:
- Observable Behavior (performance) - identifies what observable and measurable action the student will perform to demonstrate what (s)he has learned;
- Conditions - describes any special equipment, resources, etc. that the student will need in order to perform the behavior;
- Standards - defines the minimum acceptable level of accuracy or proficiency of the student behavior.
There are a number of reference materials on writing performance objectives. One, which the Bureau has used in assisting schools, is Preparing Instructional Objectives by Robert F. Mager.